Environmental and Organizational Determinants †MyAssignmenthelp.com

Question: Discuss apout the Environmental and Organizational Determinants Management. Answer: Introduction The aim of the current report is to provide literature review related of the business activities related to Woolworths, which is one of the major Supermarket retail giants in Australia. The report will aim to provide the organizational structure and issues that are encountered by Woolworths due to the existing structure. The detailed description of the cells flow chart will also be provided. The subsequent part the focuses on the accounting software package that is used within the organization. Detailed description of the accounting software package will be provided along with the market share and competitive advantage that is gained with its application. The challenges and drawbacks of the accounting software will also be described. Woolworths Limited is the largest Supermarket chain in Australia that occupies nearly 80% of the market share. The organization currently has nearly thousand super market retail stores in all across the nation. According to Rajabian Tabesh et al. (2016), it is important for every large scale business firms to have effective organizational structure in order to have proper coordination among the workers. The overall objectives of Woolworths can be reflected upon in the development of organizational structure. The overall structure of the organization is divided into different departments of sales of Woolworths. At the top level of the management, there are 5 executive directors along with the chairman. This board is controlled by the CEO of the company. The board of directors controls the activities of all other departments that include marketing, human resource, finance and every other sales department that includes all products that are being sold by Woolworths. Each of this department is headed by an individual manager. There are also various sub divisions in each of these departments. All the major activities in every department are directly controlled by the board of Executive members. The managers of each department are responsible for controlling the activities of workers under the respective department (Woolworths.com.au, 2017). Issues in the existing organizational structure of Woolworths Internal conflict among the board of directors and workers is one of the major issues within the existing organizational structure. In case of Woolworths the existing issues related to organizational structure is due to the fact that there are different opinions among the five members of board of directors, which often do not match with the CEO. Moreover, there is also lack of coordination among all the different departments of Woolworths. Lack of proper communication among the managers of each department with the board of directors within the organizational structure has compromised upon the overall productivity. Financial issues are also one of the major factors that has Limited the capability of each department. The manager of the finance department has not been effectively able to provide valuable information about the current financial status of the company. Hence, it is not possible for managers of other departments to implement their plan for the marketing activities and also allocate funds accordingly. Hence, it is important for the company to develop on the existing organizational structure and ensure that proper information related to the financial performance of the company is being provided to all the workers and manager. Use of commercial software It is important for the Woolworths Company to make use of commercial business management software in order to provide accurate and up to date information to the managers. This can help them to maintain proper coordination among different departments. Schiff and Szendi (2014), have mentioned about the importance of the accounting software packages that can be used by all major business organization in order to effectively process the information related to the financial performance. All records related to accounting process and transactions are maintained with the help of the accounting software. The financial information of the organization are also processed with the help of this accounting software Net Suite is one of the important accounting software packages that are used by the Woolworths limited to deal with the financial data that can help in the process of dealing with the financial data. The Net Suite is one of the leading cloud integrated software package that are used by various business across Australia to deal with the challenge of managing the financial data. The financial package is one of the important part of the software development process of Net Suite that can the finance department of Woolworths to store the vital information related to the companys expenditure. Sales Procedure and Flowchart It is important for the business firms to follow a standard sales procedure in order to successfully accomplish the process of marketing. Number of steps involved in the overall sales process of Woolworths. The overall process of the sales is described in the below flow chart: The lack of proper communication is the major problem within the organization of Woolworths that do not allow them to control the operational activities. There is also lack of coordination among the workers in the financial department. Due to these issues, there is risk of fraud that can spread false or fake information within the internal stakeholders of the organization. False information from the finance department may not allow the company to make accurate financial prediction. The development process of the accounting software is one of the important parts in the process of implementation in the overall accounts department of organization. Net Suite is being used as the primary agent of accounting software for Woolworths. The development of the digital technology, the accounting related software has been able to overcome the consequence of the client based database. Rahman et al. (2014), have mentioned about the importance of the automate software that is one of the primary components of financial reporting system. In the past, the finance department of Woolworths had to deal with the manual forms of accounting that had the chance of several errors within the system. The latest software of Net Suite uses the complex and effective forms of mathematical calculations to process and store the account data. This processed data is then published in the annual financial report of the organization. In order to properly add up the accounting software within the business process, it is important for Woolworths to recruit Financial Software experts and accountant. Acquiring of software vendors like the Net Suite can help in the process of dealing with the process of dealing with most of the challenges related to the account calculation process management. Net Suite is able to apply the latest forms of software in the overall development and adaptation process of dealing with the complex tasks of account management. Fossella and Kennedy(2014), have mentioned about few of the key aspects of the accounting software that can help in the process of dealing with sourcing of the accounting software. In order to properly adopt the accounting software it is important to have flexibility in the elements related to data entry that is an essential part of operation of accounting software. It is important for the company to consider the overall cost of maintenance and installation of the softw are. Proper training is also needed to be given to the staffs that can help them to make full use of the software. The overall system of accounting is dependent on the overall size and infrastructure of the organization (Lyons 2015). For large scale firms like the Woolworths, it is important to adopt effective software with large capacity in the database that can help to save large amount of data. According to Rahman (2016), the efficiency of the accounting software and the process of its adaptation is dependent on the ease of its use and practical application. The current market size With the development of the digital technology, the market share of the accounting software agencies is increasing. As companies are becoming aware about the importance of maintaining financial information, they are adopting accounting software package system in order to deal with the challenge related to accounts management. According to the report of Dyt, and Halabi (2007), the total revenue generated by the accounting software industry is estimated to be around 20 billion Australian dollars. Rate of annual growth of the Australian account development software industry is estimated to be around 2.6% for the last 5 financial years. There are nearly 32,573 business firms of large, medium and small scale that have implemented the software package system. More than 115,000 workers are also employed within this industry (Arber and Rahimi 2015). Hence, it can be said that the accounting software industry is one of the great source of employment. The generation of the total revenue is expected to grow significantly in the coming years due to the fact that more business organization in the Australian market are expected to adopt this software system in order smooth the overall process of business generation. Hyvnen et al. (2006), have added in the context that the industry has expanded in the financial advisory section that can help to deal with the challenge related to the getting financial advice. Leaders of the Market and their Competitive advantage Few of the major firms that have significant share in the Australian accounting software packages includes the Xero-online , Cash Flow Manager, Sage and Net Suite. There are different levels of service that are offered by the accounting software industry that has helped them to capture the Australian market share. All these firms have been able to capture nearly 70% of the market share in the respective domain (McManus 2013). Few of the major advantages of these business firms as respect to other business are that they are able to provide the best quality of service to the clients. TheNet Suite Company has been able to improve upon their cloud storing technology that has held their clients to store data in the online databases. They also provide high level of security that is needed to store the classified information. One of the best ways that has been adopted by these firms is due to the fact that they allow 30 day free trial that help the client to get the idea about the quality of the service before they make the final investment. Challenges and Gaps of the accounting software packages and Recommendations The threat from the online database that involves the risk of data leakage is one of the major challenges in this sector. There are times, when the business owners had to suffer from lack of efficiency among the workers. The major gaps in this domain are due to the fact that the companies are not able to improve by keeping themselves updated and latest forms of technology. It is recommended from all the business organization to choose the correct business accounting software package that can help in dealing with the respective financial data by properly understanding the importance in context of the software that are available in the market. Proper security measures also need to be adopted that can reduce the risk of financial information being leaked in the public domain. The companies also need to hire software experts that can help them to make best use of the accounting software in the management activities of the finance operational management. Conclusion In the concluding note, it can be said that the use if the latest forms of accounting software package is one of the important part that can help in the process of financial business operation and accounts management. The account software package industry is one of the fast growing sectors in the Australian market that has helped in the process of business development. Reference Arber, R. and Rahimi, M., 2015. International graduates' endeavours for work in Australia: Experiences of international graduates of accounting transitioning into the Australian labour market. International Education and Cultural-Linguistic Experiences of International Students in Australia, p.59. Dyt, R. and Halabi, A.K., 2007. Empirical evidence examining the accounting information systems and accounting reports of small and micro business in Australia. Small Enterprise Research, 15(2), pp.1-9. Fossella, G.C. and Kennedy, K.F., Kokopay, Inc., 2014. Electronic Payment System Operative with Existing Accounting Software and Existing Remote Deposit Capture and Mobile RDC Software. U.S. Patent Application 14/211,110. Hyvnen, T., Jrvinen, J. and Pellinen, J., 2006. 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